Adelaide Venue Management (AVM) is South Australia’s leading provider of venue management services. It is responsible for operating three of Adelaide’s most iconic venues: Adelaide Convention Centre (ACC), Adelaide Entertainment Centre (AEC), and Coopers Stadium (CS). AVM is also the proud presenting partner of concerts and functions at The Drive.

The Role

Reporting to the Functions Manager, the Functions Coordinator is a hands-on role where you'll be responsible for the delivery and execution of functions that incorporate banquets, breakfasts, conferencing, expos, and event pre-shows to name a few. You'll not only collaborate with a dedicated Guest Services team in managing general day-to-day operations but tasked to ensure your assigned functions are delivered smoothly on the day, in line with issued event plans.

Key Responsibilities:

• Function preparation: Accurately correlate all function documentation for team set ups and delivery.
• Direct delivery of assigned functions: Coordinate and manage functions of the highest standard and according to the issued event plans, including set up days and post set down.
• Kitchen Department Liaison: Work closely with the Executive chef and kitchen team to ensure excellent food delivery on the function day in a timely manner.
• Client Liaison: Direct client and supplier contact for set up, set downs and for the duration of assigned functions.
• Team roster monitoring: Work closely with the rostering manager and rostering department to ensure effective, economical staffing.
• Post Function Reporting: Efficient reporting and applicable invoice calculations post functions within the inhouse Momentous electronic business management system.
• Team Training and Performance Management: Ongoing & “On the job” team developmental training and performance management plans as required.
• Event Briefings: Brief staff on event expectations to ensure seamless operations.
• Guest Relations: Address and resolve any guest issues promptly and professionally.
• RSA management: Ensure the team is adhering to SA Liquor Licensing Laws during functions.
• Stock Control: Management and delivery of efficient stock control practices.
• WHS Risk Management: Responsible for effective application of AVM WHS policies and procedures for your working teams on functions and in general.

Skills you will bring to the role:

• A passion for the events industry, with hands on Functions experience.
• Positive leadership and outstanding customer service skills.
• Strong knowledge of food and beverage service.
• Exceptional organisational and people management abilities.
• Proven experience coordinating large-scale functions.
• Strong problem-solving skills.
• Responsible Service of Alcohol (RSA) certification and RP badge required.
• Availability to work a 7-day roster, including days, nights, and weekends, is essential.

Why you'll love working with us:

• Competitive salary fully inclusive salary package $73K - $78K per annum
• Be part of a supportive, innovative and collaborative Functions Team
• Prime location, close to public transport
• Free on-site car parking
• Uniform supplied and laundered
• 20% discount off Food & Beverage when working
• State government superannuation and salary sacrifice opportunities
• 16 weeks paid maternity leave because family is important
• Volunteer opportunities with our community partners
• Annual AVM Conference and Awards to communicate, celebrate and reward

About Adelaide Venue Management

At AVM, our purpose is to attract and deliver outstanding events that advance South Australia and its communities. We are passionate about providing exceptional experiences for those who visit, work, and perform in South Australia, helping to shape the future of our vibrant state. With a focus on the events, entertainment, and sporting industries, we aim to position South Australia as one of the world’s premier event destinations.

Our mission is to offer the highest level of service and create unforgettable experiences that support the state’s cultural and economic prosperity. As part of our growing team, you will have the opportunity to contribute to the development of world-class events that put South Australia on the global map.

Our People:

At AVM, our greatest asset is our people. We value teamwork, diversity, and the ideas that drive innovation. We believe in creating a supportive, inclusive environment where every team member can grow professionally and personally. As part of our team, you will play a key role in shaping South Australia’s future and legacy as an event destination.

Our Culture:

We foster a culture of excellence, where creativity is encouraged, collaboration is key, and new ideas are always welcome. We offer a positive, dynamic workplace where your contributions matter and where you’ll have the opportunity to make a real impact on both the local community and the global stage.

Our Impact:

When you join us, you are directly contributing to South Australia’s economic and cultural development. From iconic events to global sporting spectacles, your work will help strengthen South Australia’s position as one of the world’s top event destinations.

How to Apply

Applications, including a brief cover letter and up-to-date resume, may only be submitted via SEEK or the AVM Careers Website, addressed to Michelle Wiley, Senior Talent Coordinator.

⏳ Applications close at 11:30 pm (Adelaide Time) on Sunday 10 August 2025. Early applications are encouraged as the position may be filled before the closing date.

🔔 Please note: Only shortlisted candidates will be contacted.

Adelaide Venue Management is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.